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ARTICLE 3 FINANCE AND AUDITING.
3.1. The fiscal year of the Association shall begin on January 1 and end on December 31 of each calendar year.
3.2 The Registrar shall settle, or supervise the settlement of all bills and accounts, as directed by the Board of Directors, in accordance with currently accepted financial practices.
3.3 The Treasurer shall maintain an inventory of all Association property.
3.4 As Chairperson of the Finance Committee, the Treasurer shall be the custodian of all money's, securities, and deeds, which are the property of the Association, and shall be accountable for the safekeeping of all funds derived from whatever source, belonging to the Association.
3.5 The Treasurer shall prepare the financial records of the receipts and disbursements of the Association. The Finance Committee shall view the preparation of these records.
3.6 The Financial records of the Association shall be audited at least once per fiscal year by a duly qualified accountant. The treasurer shall make the auditor's report available to all members of the Association, at the annual general meeting.
3.7 The financial records of the Association may be inspected by any member of the Association at any time upon giving reasonable notice and arranging a mutually satisfactory time with the officer or officers responsible for them.
3.8 Annual membership fees in an amount outlined in the Operating Policies of the Association shall be payable in advance for each year, on or before December 31. An administration fee in an amount outlined in the Operating Policies of the Association shall be charged for all those who are not current in the registry. A late fee in the amount outlined in the Operating Policies of the Association shall be charged to those who send in a renewal after December 31.
3.9 Administration and annual membership fees shall be included as a part of the budget presentation at each annual general meeting.
3.10 The Registrar shall have charge of the seal of the Association.
3.11 The Board Chairperson, Vice-Chairperson, Treasure and Registrar shall each have the authority to affix the seal of the Association to any legal document.
3.12 The Board of Directors of the Association may, from time to time, for the purpose of carrying out the Association's objective, borrow money in such a manner, as it deems necessary.
3.13 The Treasurer, the Board Chairperson, the Vice-Chairperson and the Registrar or Registrar's designated shall be the signing officers of the Association. For banking purposes, signature by any two of: the Treasurer or Board Chairperson or Vice-Chairperson and the Registrar or Registrar's designate are required.
3.14 The Board of Directors shall ensure that all officers, officials, employees, or other persons as defined in the Operating Policies are bonded. Any costs incurred for such bonding shall be borne by the Association.

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